organic liquids distribution (non-gasoline) mact summary

9. What are the notification, recordkeeping and reporting requirements under this rule?

Affected facilities are subject to two basic types of reports: notifications (such as the Initial Notification and the Notification of Compliance Status) and semiannual compliance or periodic reports.

The Initial Notification informs the permitting authority of applicability for existing sources or of construction for new sources. The Notification of Compliance Status report contains the results of the initial performance test and all calculations and analyses used to show that the affected source has achieved and will continue to achieve compliance. The Notification of Compliance Status must be submitted within 60 days after the compliance demonstration activity has been completed.

Semiannual Compliance or Periodic Reports are also used to notify the permitting authority of any changes in CMS, processes, or controls since the last reporting period. An affected facility is required to describe in their semiannual compliance reports any deviations of monitored parameters from reference values; failures to comply with the startup, shutdown, and malfunction (SSM) plan for control devices; and results of LDAR monitoring and storage tank inspections.

Facilities are also required to keep a copy of each notification and report, along with supporting documentation, for 5 years. Of these 5 years, the 2 most recent years must be kept on-site. This rule allows electronic recordkeeping; however, a facility must be able to access all required records in a timely manner.  Records related to SSM, records of performance tests, and records for each continuous monitoring system must be kept.  If a facility must comply with work practice standards, they will also need to keep records for 5 years (the 2 most recent years must be kept on-site) certifying that they are in compliance with the work practice standard requirements.